Archive and Records Moving
For a bank, public body or law firm, moving an archive is not simply about getting boxes to a new address. We preserve file order, code boxes for their destination and record the handover.
Archive removals transfer papers, files and folders without losing their order. Atasoy Nakliyat first learns how your archive is organised, then plans the move around its existing system. We serve all 39 districts of İstanbul and all 81 provinces of Türkiye.
What archive and records moving includes
- Boxing files and folders according to their current shelf, cabinet or department
- Giving each box a code that identifies its source and destination section
- Planning archive boxes separately from furniture and other office items
- Placing boxes at the new address in the shelf or department order shown on their labels
- Recording delivery with an authorised person's signature when requested
Before the move, we agree the codes to use and the shelving plan at the new address. Labels can include cabinet numbers, floor details or department names. If you have a specific classification system, we do not create a new one; we carry its existing identifiers into the moving plan.
How to plan an archive move
We start by discussing both addresses, the archive volume, floors and lift access, access hours, and when the records need to be available again. A few shelves need a different plan from records across several departments; decide which box group must be unpacked first.
If some records need to remain accessible during the move, we can divide the work into sections. Less frequently used records may go first, followed by files used in day-to-day work. Your organisation decides the sequence; we arrange the labels and loading plan around it. For the broader planning of office and workplace moves, see our office removals page. If records need to be held temporarily, see our storage service.
What happens on moving day
We check codes before closing boxes, load them with labels visible and carry the archive in a closed vehicle. At the new address, we place boxes according to the shelf or department order on their labels. If the agreed handover requires a signature, we show the box groups to the authorised recipient and record delivery together.
Classifying documents and deciding which staff may access them remain your organisation's responsibility. During the move, we keep archive boxes separate from other belongings and follow the agreed delivery process. Please tell us during planning about any confidentiality expectations and who is authorised to receive the records.
What affects the price
The price depends on the number of boxes and cabinets, floors and goods-lift access at both addresses, distance, moving hours, and the scope of boxing and placement on shelves. Moving departments at different times or requesting signed handovers section by section can also affect the work plan. For an assessment, send photos or a short video of the archive and both addresses on WhatsApp, or request a survey.
Preparing before the move
- List the current shelf or cabinet codes, department names and their equivalents at the new address
- Identify records that need to remain accessible and the box group to unpack first
- Agree the code format for boxes with the moving team in advance
- Ask both building managers about loading areas, lift use and access times
- Confirm who will be present to receive the records and how the handover will be signed
Frequently asked questions
Will you place archive boxes in shelf order?
Yes. We transfer the source shelf or department details to the box codes, then place the boxes in that order at the new address. Please share the existing shelf plan or a clear code list before the move.
Do you file individual documents?
Document classification stays with your organisation. We can box, code and move files and folders in the agreed scope while preserving their arrangement. Tell us during planning if you need a particular sorting or numbering method followed.
How do I arrange an archive move?
Send both addresses and photos or a video of the archive on WhatsApp, or request a survey through our contact page. We can agree the box arrangement, access hours and handover process together.
Where to next?
Tell us where from, where to and when. A few photos are usually enough for a quote.